Meetings represent one of the most widespread and indispensable management and business methods, especially in complex organizations: for some professional figures they are an investment of time (and therefore money) that exceeds 60 percent of total working time.
The course aims to convey strategies and tools to increase the effectiveness and efficiency of managing in-person and remote meetings, analyzing the current way of managing them and identifying areas for improvement.
Target audience
All those who organize and participate in business meetings.
Methodology
The course includes a pre-assessment of a meeting in which the participant was recently involved. Through practical exercises, an effective meeting management style and tools will be identified in relation to the context, role and specific business. The proposed tools are: the Meeting Efficiency and Effectiveness Scorecard and the Relational Dynamics Assessment Test, which will later enable the measurement of meeting ROI.
Duration
In-person 1-day course or webinar mode.
Goals
- Analyze your own meeting management, starting with a self-assessment that highlights areas to be strengthened.
- Share the process of meeting management (pre, during and post phases), the role of the different actors, and the implementation actions of what was decided in the meeting.
- Propose supporting tools: meeting agenda, presentation structure, minutes.
- Improve goal preservation following the meeting and management of presence or virtual group dynamics.
- Learn how to calculate the ROI of meetings and improve it to increase business results.
Program
- The design of a meeting: from “why” to “how” to organize it
– when it is valuable and when it is not
– different types of business meetings based on objectives and most frequent problems
– the actors in meeting management
– choosing participants to be involved based on the objective of the meeting
– key tools of meeting effectiveness: the meeting agenda, presentations - Leading and group dynamics in presence and distance
– how to open a meeting and share ground rules
– group phenomena and group members’ styles
– when the group goes off track: the parking lots technique
– closing a meeting: recap decisions and reliance
– tasks and deadlines - The minute and verification of assigned tasks.
